Visual management boards are a core asset for all types of businesses, as they can be used for everything from daily meetings and team updates to individuals familiarising themselves with the current status of their department. As with any other communication tool, visual management boards can either greatly benefit day-to-day operations or fall short of their full potential – the key factor here is how they are used by your employees.
In this blog we’re looking at the main reasons why visual management boards fail and how to ensure that this never happens in your workplace.
Placing visual management boards in strategic locations across your premises is only the first step, as your team members also need to be trained in how to use them properly. The board itself, though well designed, is merely a platform for communication – the actual information it’s intended to convey must of course be added and updated by your workers on a regular basis.
When the principles of visual management are effectively embedded within a company culture, updating these boards will become second nature. The result is VM boards that constantly reflect the status of a process, team or department, allowing everyone to stay on the same page and assimilate information extremely quickly.
Many companies consider problems to be failures and therefore embarrassing, which can often mean that they are omitted from the visual management boards. This is far removed from the methodology of continuous improvement, which revolves around identifying problems and approaching them as challenges that should be overcome.
Never forget that a problem only remains a problem if it’s hidden away and forgotten about. That’s why your visual management boards need to display the bad alongside the good, as only that way will they perform their role and enable your employees to remove constraints, bottlenecks and errors.
Visual management boards make key information immediately accessible and digestible. However, sometimes specific visual controls will be missing from a board entirely, which means that an area of production isn’t being properly monitored.
In order for your visual management boards to do their job, they need to include all of the fundamental metrics that are business-critical, such as quality of product, machine downtime, production turnover rate, safety levels, cost per unit, and so on.
We recently shared a blog on what Standard Work is and how it helps a business to remain productive whilst reducing waste. In a nutshell, every employee should have a clear understanding of the required standard for each process, as only then can variations and delays be removed from the production cycle.
Once your standards have been established, your visual management boards can accurately measure how each department is performing without any vagueness, confusion or discrepancies.
Modern businesses, especially those in the manufacturing sector, can change rapidly. This can be due to a growing workforce, increased production, new regulations, product diversification, alterations to the supply chain, updated environmental policies, or a number of other factors that influence how the business operates.
In the same way that your staff need to be trained in new processes and ways of working, your visual management boards must adapt as well. Whether it’s a case of completely restructuring your VM boards or simply adding a new metric, this attention to detail will ensure that your teams can continue to deliver outstanding work.
Take a look at our online shop and you’ll find visual management boards, magnetic overlays, VM accessories and many more tools designed to keep your employees stay in control of their duties. We also run Visual Management workshops that explain how to get the most out of your assets.
For more information about how we can help and to book a consultation, get in touch with our team on +44 (0)1482 296451 or fill in our contact form.
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