The role of visual management is to enable your workers to digest core information in a very short time. This is referred to as the 1-3-10 rule, which ensures that the viewer can understand the purpose of the board in 1 second, understand the current status in 3 seconds, and understand any countermeasures applied in 10 seconds. As a result, within a matter of only a few seconds everyone has digested the core information and is on the same page.
However, team updates do of course last more than a few seconds, which is why different visual management tools can be applied to make daily meetings more visual.
An important factor to bear in mind is that some of your employees will be more familiar with visual management systems than others, such as new starters versus experienced workers. You then have clients and stakeholders who may join your meetings from time to time, some of whom may be entirely new to your visualisation techniques.
With this in mind, it’s crucial that you consider your meeting’s audience before creating or setting up a visual management board. In doing so, the data will be easy for everyone to digest regardless of their role and the meeting will run as planned.
Visual management boards are a truly effective way to engage meeting participants and focus their attention on the main processes and topics you wish to cover. Using tools such as magnetic overlays allows you to discuss different areas of day-to-day operations without wasting any time, as the flow of information remains both free and focused.
As mentioned above, it is imperative that everyone who attends the meeting can easily read and assimilate the information. This can be achieved through relevant training, which the team here at Clarity can help you to deliver so that your entire workforce is fluent in visual management terminology and visualisation techniques.
The role of visual management tools is to make daily meetings run smoothly and empower your teams, yet there may be certain barriers blocking the path of meaningful discussion. Some of the most common barriers include:
Your company culture is at the heart of everything your business does, making it an excellent place to start. Company culture is a broad topic that requires in-depth analysis and unique solutions, so make sure to get in touch with our team if you believe yours is in need of a specialist attention.
When your company culture is strong and revolves around continuous improvement, you’ll find that your daily meetings run much more effectively. Still, there are certain actions that should still be taken to ensure that your visual communication remains optimised:
We provide Lean consultancy and bespoke visual management products designed to make daily meetings run as planned, as well as in-depth training through our Operational Excellence Academy. For more information about how we can help and to book a consultation, get in touch with our team on +44 (0)1482 296451 or fill in our contact form.
Get in touch and speak with a Visual Management Specialist to answer any questions you may have on our products, consultancy or business.
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