Does the quality of work produced largely depend on which of your employees carries it out? If you answered yes, then it might be time to introduce a standard operating procedure. Standard operating procedures ensure consistency in the process, no matter who carries it out. They set the standard at which all employees must adhere to, without one, variation is inevitable. In this post, we’re talking about standard operating procedures and how they can be used to effectively run the workflows of your team.
A standard operating procedure will ensure that a staff change-over will not alter the quality of the work produced, as everyone is following the same set of instructions. Standard operating procedures are a set of instructions for anyone completing a task to follow. However, standard operating procedures should never become stagnant. In the methodology of continuous improvement, you should see your procedures as a foundation on which you can make improvements and then reproduce.
For your standard operating procedures to be effective, you must ensure that they are always on display and visually accessible throughout your processes. Luckily, Clarity Visual Management offers a range of standard operating procedure display units with a variety of different fixtures and fittings, so they can adapt to any environment. Clarity’s standard operating procedure display units will ensure your procedures are always compellingly available, always in their proper place and most importantly, always in use.
So let’s take a look at the range to see which one is the right fit for you.
This unit is free standing, which means it can be placed absolutely anywhere and without taking up much space. The sign at the top is double-sided, giving you a fantastic opportunity to promote key messages about your procedures. The 40 pocket and 80 sheet system has a smooth rotational display and is eye-catching at head height, making it very easy for your employees to access the material. The system is easy to update, so you can pop your improvements in at any time. The pockets come in a variety of different colours so you can keep to your brand or even order the assorted option to allow you to colour code parts of the process.
The Flip file wall Unit is a great solution to displaying your Standard Operating Procedures if you do not have a lot of free floor space. The wall unit comes with either wall fixings or magnetic. This means you can easily attach them onto any magnetic whiteboard, or include them in your magnetic overlays. The fantastic things about these displays is that you can attach them at any height, on any wall to ensure they are in a prime position perfect for their purpose. You can order one of these display units in A5, A4 or A3 in your choice of colour. Alternatively, pick the assorted colour option to enable you to colour code part of the process. These units come with 10 pockets, which will hold 20 pages. If you have a bigger document, simply attach a second one next to it, for a seamless flow.
The rotary display unit holds your standard operating procedures on any horizontal surface. It comes equipped with 40 pockets as standard which can hold 80 sheets, however additional display pockets can be bought separately. Pockets come in black, red, blue, yellow, green or assorted. The smooth, 360-degree rotation allows the user to flip through the standard operating procedure with ease. The pockets allow for an easy change of information, which enables you to update the procedure whenever needed.
The handy clip at the top of the unit allows the user to mark a page open, allowing them for easy reading and to follow instructions hands-free.
The robust metal flip file desk unit allows for a large quantity of information to be readily available to the user. This option is available in 10 – 60 pockets allowing you to display 20 – 120 sheets, depending on how large your standard operating procedures are. These flip files can simply be placed on any desk, or horizontal surface convenient to you, to allow ease of access. Just like with all our SOP display solutions they are available in a variety of different colours so that you can customise them to your needs.
The Clamp Display system is a clever and versatile system that adapts easily to most environments. The standard operating procedure display system clamps securely to any desk, workbench or shelf. The pockets can either be display portrait or landscape, in A3 or A4 and, what is absolutely fantastic about this is, you can use mixed formats throughout. This means those tricky documents with portrait instructions but a landscape diagram are no problem for this bit of clever kit!
The pockets rotate 360 degrees on its axis to allow for ease of use in any environment. Available in a variety of different colour options to suit your needs.
This A4 display lectern will help to display your information with style and authority. The lectern will display your standard operating procedures in A4 portrait format and will accept most A4 punched pockets, just like any ring binder. This is a great solution for keeping all your procedures in one place, as the ring binder systems allow users to simply add and remove pockets as they require. This means they can remove the section they require, use it and then return it afterwards. This allows the lectern to become a focal point of information for the whole team.
The lectern comes flat packed, with an easy assembly. It its manufactured in 5mm acrylic with a 30mm lip. All edges are polished with radius corners for safety.
These display systems were made with standard operating procedures in mind. However, these amazing and versatile solutions could be the solution to lots of display options in your business. Here are a few suggestions:
Here at Clarity Visual Management, we consult with clients both far and wide about how they can use visual management to achieve their goals, exceed their targets and make financial savings which would otherwise be lost to waste. We work with our clients to create a bespoke strategy that ensures visual management is set up for success before providing specific, high-quality Lean products to sustain the visual management programme and make Lean work in the organisation long-term.
You can read more about the work we’ve undertaken with our clients by browsing through our Visual Management Case Studies.
Download our ‘Introduction to Clarity Visual Management’ if you’re unfamiliar with Clarity and want to learn a little more about our products and services.
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